TENTATIVE MINUTES

TENTATIVE MINUTES

REGULAR MEETING OF THE BOARD OF EDUCATION

BROKEN ARROW PUBLIC SCHOOLS

Monday, March 08, 2010 (6:00 PM)

THE MEETING OF THE BOARD OF EDUCATION OF BROKEN ARROW PUBLIC SCHOOLS, BROKEN ARROW, OKLAHOMA, WAS CALLED TO ORDER AT CENTRAL ON MAIN AT 210 N. MAIN STREET, BROKEN ARROW, OKLAHOMA BY Mrs. Sharon Whelpley

ROLL CALL

UPON THE ROLL BEING CALLED, THE FOLLOWING WERE PRESENT:

BOARD MEMBERS:

Mrs. Shari Wilkins

Mrs. Sharon Whelpley

Mrs. Cheryl Kelly

Mr. Terry Stover

Mr. Jerry Denton - Absent

ALSO IN ATTENDANCE:

Dr. Gary Gerber, Paulette Coulter, Keith Isbell, Katy Cook, Brian Daley, Rob Armstrong, Gayla Nida, Gary Chronister, Curtis Green, Cathy Williamson, Mark Bilby, Jim Moburg, Donna Dollahon, Cathey Metevelis, Joy Plested, Brian Plested, Carol Gruben, Jan Podpechan, Laura Grisso, Dawna Mosburg, Mark Frie, Steve Nida, Amy Fichtner, Karyne Gates, Sue Katterhenry, Barbara Jones, Linda Ricks, Kathy Smith, Linda Nymeyer, Ayn Grubb, Karen Barnes, Nanette Neafus, Carol Vandiver, Dusty Dilldine, Phillip Powell, Debbie Sledge, Stacey Cazares, Ali Shehada, Louis Wood, Steve Cowan, Dwight Hyams, Linda Webb, Pam Willingham, Brenna Wolfe, Eddie Williams, Madeline Gilbreth, Chris Tharp, Martha Vermillion, Beth Snellgrove, Evan Anderson, Tyler Jones, , Shawn Jones-Head Wrestling Coach, Mary Fowler-Cheerleading Sponsor, John Herndon- BAPS Foundation Grant member, Phil Bryce-Bryce Realty, Steve Oates and Sean Barnicle- Pangea Systems, Leslie Gregory-GTR Newspapers, Judy Collis-BA Ledger, Sara Plummer-Tulsa World, Ashli Sims-Channel 6 News.

Meeting Called to Order

1. Call to Order

Meeting was called to order at 6:00 p.m. by President, Mrs. Sharon Whelpley.

Moment of Silence

2. Statement by Board President: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity."

Formal Adoption of Agenda

3. Formal Adoption of Agenda

RECOMMENDATION: Approve

Motion was made and seconded to approve the agenda with the exception of items 8, 26, and 27. These items were removed from the agenda.

ORIGINAL - Motion

Member (Mrs. Cheryl Kelly) Moved, Member (Mrs. Shari Wilkins) seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

Summary of Awards & Achievements

4. Awards and Achievements K. Isbell

Keith Isbell, Chief Communications Officer for BAPS, recognized the Broken Arrow High School Varsity Cheerleaders for their recent National Championship success. BAPS Spirit Coordinator Mary Fowler introduced the members of the team to the Board. Isbell recognized the Broken Arrow High School Wrestling team for winning the 6A State Championship. Head coach Shawn Jones introduced team members to the Board.

Reports to the Board

5. Review and discussion of the 2010 Foundation Grants; consideration of and vote on motion to accept grants awarded by the Broken Arrow Public Schools Foundation. Foundation Grant Committee member John Herndon recommends approval of grants totaling $19,869.81.

RECOMMENDATION: Approve

Motion was made and seconded to accept grants totaling $19,869.81 awarded by the Broken Arrow Public Schools Foundation.

ORIGINAL - Motion

Member (Mrs. Cheryl Kelly) Moved, Member (Mr. Terry Stover) seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

6. Broken Arrow Education Association Report. K. Cook

Katy Cook, Broken Arrow Education Association President, said she delivered a written request to School Board President Mrs. Sharon Whelpley and Superintendent Dr. Gary Gerber requesting to distribute annual survey via school district electronic mail according to the rules of negotiated agreement. This request will come back as an action item at the next meeting of the Board of Education.

7. Professional Oklahoma Educators Report. T. Garrett

None given.

Board of Education

8. Review Code of Ethics and Conduct policy of the Board of Education.

#21 Code of Ethics - Review orally and in public session at the annual organizational meeting each of these principals and abide by them as a Board Member.

Item removed from agenda.

Comments from the Public

9. Presentation by members of the public, after written request form submitted, to speak on matters of immediate concern within the jurisdiction of the Board; 20 minute limit established for public comment section of agenda; three minute time limit established for each speaker.

None.

Technology

10. Discussion, motion and vote on motion to approve or disapprove LANDesk IT Automation Software and assignment of purchase orders: Bond Fund 32 P.O. #99 in the amount of $187,379.35 and Bond Fund 33-P.O. #345 in the amount of $545,406.71 for a total purchase amount of $732,786.06. Presenting: Brian Daley and two representatives from Pangea Systems, channel partner for LANDesk software.

Requesting LANDesk software suite to be purchased with previous bond money that was to be used for technology upgrades. Through the implementation of LANDesk suites our IT organization will been able to implement a process oriented IT framework that will allow us to be better organized, more proficient, and more successful so we can better support and drive forward our school district. This software will bring us a very large return on investment and allow us to drive the demand of the 21st century classroom while retaining a leaner staffing environment in technology.

RECOMMENDATION: Approve

Brian Daley, Executive Director of Technology for BAPS, introduced Sean Barnicle and Steve Oates who discussed the advantages of the proposed items to the Board. Barnicle said this will help produce savings in various technology categories (over $30,800 in inventory; $118,800 in power management; $142,400 in anti-virus). Dr. Gerber said he believed the products would produce an immediate enhanced degree of efficiency in the district and he highly recommended Board approval.

Motion was made and seconded to approve LANDesk IT Automation Software and assignment of purchase orders: Bond Fund 32 P.O. #99 in the amount of $187,379.35 and Bond Fund 33-P.O. #345 in the amount of $545,406.71 for a total purchase amount of $732,786.06.

ORIGINAL - Motion

Member (Mr. Terry Stover) Moved, Member (Mrs. Cheryl Kelly) seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

Construction Services

11. Construction Report - J Moburg

Mr. Jim Moburg, Executive Director of Construction Services for BAPS, presented the construction report. Mrs. Cheryl Kelly asked about fees for the ’06 Bond series. Jim Moburg said work on that request was currently underway.

12. Change Order #1 Central on Main Phase III: Discussion, motion and vote on motion to approve or disapprove Change Order #1 for Central on Main Phase III renovations, resulting in a net increase of $6,346. J. Moburg

RECOMMENDATION: Recommendation: That the Board of Education moves to approve Change Order #1 to Crestline Construction - Increase $6,346 to the April 2009 bond fund.

Motion was made and seconded to approve Change Order #1 Central on Main Phase III renovations to Crestline Construction - Increase of $6,346 to the April 2009 bond fund.

ORIGINAL - Motion

Member (Mr. Terry Stover) Moved, Member (Mrs. Shari Wilkins) seconded to approve the ORIGINAL motion. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

13. Change Order #2 Central on Main Phase III: Discussion, motion and vote on motion to approve or disapprove Change Order #2 for Central on Main Phase III renovations, resulting in a net increase of $1,464. J. Moburg

RECOMMENDATION: Recommendation: That the Board of Education move to approve Change Order #2 to Crestline Construction - Increase $1,464 to the April 2009 bond fund.

Motion was made and seconded to approve Change Order #2 Central on Main Phase III renovations to Crestline Construction - Increase of $1,464 to the April 2009 bond fund.

ORIGINAL - Motion

Member (Mrs. Cheryl Kelly) Moved, Member (Mr. Terry Stover) seconded to approve the ORIGINAL motion. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

14. Change Order #3 Central on Main Phase III: Discussion, motion and vote on motion to approve or disapprove Change Order #3 for Central on Main Phase III renovations, resulting in a net increase of $794. J. Moburg

RECOMMENDATION: Recommendation: That the Board of Education move to approve Change Order #3 to Crestline Construction - Increase $794 to the April 2009 bond fund.

Motion was made and seconded to approve Change Order #3 Central on Main Phase III renovations to Crestline Construction - Increase of $794 to the April 2009 bond fund.

ORIGINAL - Motion

Member (Mr. Terry Stover) Moved, Member (Mrs. Cheryl Kelly) seconded to approve the ORIGINAL motion. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

15. Change Order #4 Central on Main Phase III: Discussion, motion and vote on motion to approve or disapprove Change Order #4 for Central on Main Phase III renovations, resulting in a net increase of $6,720. J. Moburg

RECOMMENDATION: Recommendation: That the Board of Education move to approve Change Order #4 to Crestline Construction - Increase $6,720 to the April 2009 bond fund.

Motion was made and seconded to approve Change Order #4 Central on Main Phase III renovations to Crestline Construction - Increase of $6,720 to the April 2009 bond fund.

ORIGINAL - Motion

Member (Mrs. Cheryl Kelly) Moved, Member (Mrs. Shari Wilkins) seconded to approve the ORIGINAL motion. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

16. Change Order #5 Central on Main Phase III: Discussion, motion and vote on motion to approve or disapprove Change Order #5 for Central on Main Phase III renovations, resulting in a net increase of $4,454. J. Moburg

RECOMMENDATION: Recommendation: That the Board of Education move to approve Change Order #5 to Crestline Construction – Increase $4,454 to the April 2009 bond fund.

Motion was made and seconded to approve Change Order #5 Central on Main Phase III renovations to Crestline Construction – Increase of $4,454 to the April 2009 bond fund.

ORIGINAL - Motion

Member (Mr. Terry Stover) Moved, Member (Mrs. Cheryl Kelly) seconded to approve the ORIGINAL motion. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

17. Change Order #1 Football Locker Room Multi-Purpose Facility Phase I: Discussion, motion and vote on motion to approve or disapprove Change Order #1 for Phase I construction, resulting in a net increase of $763. J. Moburg

RECOMMENDATION: Recommendation: That the Board of Education move to approve Change Order #1 to Atlas General Contractors - Increase $763 to the April 2009 bond fund.

Motion was made and seconded to approve Change Order #1 Football Locker Room Multi-Purpose Facility Phase I construction to Atlas General Contractors - Increase of $763 to the April 2009 bond fund.

ORIGINAL - Motion

Member (Mr. Terry Stover) Moved, Member (Mrs. Cheryl Kelly) seconded to approve the ORIGINAL motion. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

18. Change Order #2 Football Locker Room Multi-Purpose Facility Phase I: Discussion, motion and vote on motion to approve or disapprove Change Order #2 for Phase I construction, resulting in a net increase of $3,396. J. Moburg

RECOMMENDATION: Recommendation: That the Board of Education move to approve Change Order #2 to Atlas General Contractors - Increase $3,396 to the April 2009 bond fund.

Motion was made and seconded to approve Change Order #2 Football Locker Room Multi-Purpose Facility Phase I construction to Atlas General Contractors - Increase of $3,396 to the April 2009 bond fund.

ORIGINAL - Motion

Member (Mrs. Cheryl Kelly) Moved, Member (Mr. Terry Stover) seconded to approve the ORIGINAL motion. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

Superintendent/Board of Education/Communications

19. Discussion, motion, and vote on motion to approve or disapprove minutes of the February 8, 2010 regular meeting which may be approved as presented or approved following modifications.

RECOMMENDATION: Approve

Motion was made and seconded to approve the minutes of the February 8, 2010 regular meeting as presented.

ORIGINAL - Motion

20. Discussion, motion, and vote on motion to approve or disapprove minutes of the February 15, 2010 special meeting which may be approved as presented or approved following modifications.

RECOMMENDATION: Approve

Motion was made and seconded to approve the minutes of the February 15, 2010 special meeting as presented.

ORIGINAL - Motion

Member (Mrs. Shari Wilkins) Moved, Member (Mrs. Cheryl Kelly) seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

21. Discussion, motion, and vote on motion to approve or disapprove minutes of the February 16, 2010 special meeting which may be approved as presented or approved following modifications.

RECOMMENDATION: Approve

Motion was made and seconded to approve the minutes of the February 16, 2010 special meeting as presented.

ORIGINAL - Motion

22. Discussion, motion, and vote on motion to approve or disapprove minutes of the February 23, 2010 special meeting which may be approved as presented or approved following modifications.

RECOMMENDATION: Approve

Motion was made and seconded to approve the minutes of the February 23, 2010 special meeting as presented.

ORIGINAL - Motion

Member (Mrs. Cheryl Kelly) Moved, Member (Mrs. Shari Wilkins) seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Yes: 3 No: 0 Abstain: 1. The motion ( ). 3 – 0 -1 Yes: Mrs. Cheryl Kelly, Mrs. Shari Wilkins, Mrs. Sharon Whelpley No: 0 Abstained: Mr. Terry Stover

23. Discussion, motion, and vote on motion to approve or disapprove a Second Amendment of Contract for Sale on Real Estate to extend the deadline for the buyer (Broken Arrow Public Schools) to complete the Feasibility Study and Determination thirty (30) days or until March 18, 2010, and accordingly extend the date of Closing until April 1, 2010. Real Estate being the 92.8 acres (91st and Oneta Road) approved to purchase on October 5, 2009 by the Board of Education. G. Gerber

RECOMMENDATION: Approve

Motion was made and seconded to approve a Second Amendment of Contract for Sale on Real Estate to extend the deadline for the buyer (Broken Arrow Public Schools) to complete the Feasibility Study and Determination thirty (30) days or until March 18, 2010, and accordingly extend the date of Closing until April 1, 2010. Real Estate being the 92.8 acres (91st and Oneta Road) approved to purchase on October 5, 2009 by the Board of Education.

ORIGINAL - Motion

Member (Mr. Terry Stover) Moved, Member (Mrs. Shari Wilkins) seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

24. Discussion, motion and vote on motion to approve or disapprove a contract with Bryce Realty for real estate services designed to assist the school district with selling two properties that have been declared as surplus by the Board of Education. The properties are the former Special Services Center 112 North Main and the former Southside Elementary School at Elm and Houston. The fees associated with the sale of property are contingent on the sale of the property and come from the proceeds of the sale. G. Gerber

RECOMMENDATION: Approve

Motion was made and seconded to approve a contract with Bryce Realty for real estate services designed to assist the school district with selling two properties that have been declared as surplus by the Board of Education .The properties are the former Special Services Center 112 North Main and the former Southside Elementary School at Elm and Houston. The fees associated with the sale of property are contingent on the sale of the property and come from the proceeds of the sale.

ORIGINAL - Motion

Member (Mrs. Cheryl Kelly) Moved, Member (Mr. Terry Stover) seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

25. Discussion and vote on a motion to approve or disapprove a contract with Bryce Realty for real estate services designed to assist the school district with purchasing properties necessary for implementing various construction plans. The fees associated with the purchase of property are contingent on closing on and acquiring the property. The purchase of property and relevant fees to come from Bond funds at the time of closing. G. Gerber

RECOMMENDATION: Approve

Motion was made and seconded to approve a contract with Bryce Realty for real estate services designed to assist the school district with purchasing properties necessary for implementing various construction plans. The fees associated with the purchase of property are contingent on closing on and acquiring the property. The purchase of property and relevant fees to come from Bond funds at the time of closing.

ORIGINAL - Motion

Member (Mr. Terry Stover) Moved, Member (Mrs. Cheryl Kelly) seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

26. Discussion, motion and vote on motion to approve or disapprove the budget reduction plan presented by the Chief Financial Officer, Human Resource Executive and the Superintendent of Schools.

RECOMMENDATION: Approve

Item was removed from agenda.

27. Discussion, motion and vote on motion to approve or disapprove a limited furlough plan for the current year 2009-2010.

RECOMMENDATION: Approve

Item was removed from agenda.

Approve or Disapprove General Consent Agenda Items

Motion was made and seconded to approve Items 28-38 of the General Consent Agenda items as presented

ORIGINAL - Motion

Member (Mrs. Shari Wilkins) Moved, Member (Mr. Terry Stover) seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

28. Six-month extension by The Assembly at Broken Arrow for the rental of Oliver Middle School on Wednesday evenings from April-September, 2010 from 7-8:30 p.m. C. Williamson

Chancey Bosch, Executive Pastor of the Assembly at Broken Arrow, has requested a six-month extension, from April through September, 2010, for 7-8:30 p.m. weekly Wednesday night adult classes at Oliver Middle School. The church has already provided a Certificate of Liability naming Broken Arrow Public Schools as an additional insured.

RECOMMENDATION: Approve

29. Use of Liberty Elementary's cafeteria for New Bedford II, II and Extended Homeowners Association's Semi-Annual Meeting on Sunday, April 18, 2010 from 2-4 p.m.

Diana Sowder, Board member for the New Bedford II, II and Extended Homeowners Association, has requested the use of the cafeteria at Liberty Elementary on Sunday, April 18 from 2-4 p.m. for the organization's Semi-Annual Homeowners Meeting. The group has already provided a copy of their Certificate of Liability.

RECOMMENDATION: Approve

30. Request to approve the Contract for Athletic Contests for the Varsity Softball/Erie Festival in Erie, Colorado on September 3 & 4, 2010. Rob Armstrong

RECOMMENDATION: Approve.

31. Request approval of the Lease Agreement covering the Broken Arrow High School Commencement Services to be held in the Mabee Center on May 20, 2010.

RECOMMENDATION: Approve.

32. Request to approve the Out-of-State Activity Trip Request for the April 23-28, 2010, International Career Development Conference for DECA in Louisville, KY. Rob Armstrong

RECOMMENDATION: Approve

33. Approval of Transfers within the Activity Funds - D. Dollahon

RECOMMENDATION: Approval

34. Ratification of Encumbrance Orders totaling $456,387.46, for the General, Building, Child Nutrition, Bond and Gift Funds for February 2, 2010 through March 2 , 2010, from the 2009-2010 fiscal year funds. Item is pending Board approval and is posted on the district website at www.baschools.org.

RECOMMENDATION: Approve

35. Ratification of Encumbrance Change Orders for the General, Building, Child Nutrition and Bond Funds for the 2009-2010 fiscal year funds totaling $(10,221.65) Item is pending Board approval and is posted on the Broken Arrow Public Schools district website at www.baschools.org

RECOMMENDATION: Approve

36. Approval of Support Personnel - Employment, Resignations/Terminations, Leave of Absence

RECOMMENDATION: Approve

37. Approval of Certified Personnel - Deceased, Leave of Absences

RECOMMENDATION: Approve

38. Contract with Oklahoma State Board of Career and Technology Education for Secondary Programs School Year 2009-2010.

Oklahoma Career and Technology Education Program Assistance funds will be used to assist in the development and maintenance of existing career and technology education programs.

RECOMMENDATION: Approve

Administrative Services

39. Discussion, motion and vote on motion to approve or disapprove the rental of Oliver Middle School by The Assembly at Broken Arrow on Sunday, March 28, 2010 from noon-4:00 p.m. for lunch and a basketball game. C. Williamson

Barry Simon, Executive Pastor and Ministries Director of The Assembly at Broken Arrow, has requested the rental of the Cafeteria, Commons and Gymnasium at Oliver Middle School on Palm Sunday, March 28, 2010 for a lunch and a pastor/student basketball game. The activities would begin at noon and end by 4:00 p.m. The church has already provided a copy of their Certificate of Liability naming Broken Arrow Public Schools as an additional insured.

RECOMMENDATION: Approve

Motion was made and seconded to approve the rental of Oliver Middle School by The Assembly at Broken Arrow on Sunday, March 28, 2010 from noon-4:00 p.m. for lunch and a basketball game.

ORIGINAL - Motion

40. Discussion, motion and vote on motion to approve or disapprove the rental of Central on Main by the Oklahoma Grand Assembly of the International Order of the Rainbow for Girls on Sunday, April 11, 2010 from 11 a.m.-4 p.m. C. Williamson

The organization is also renting Central on April 9 for set-up from 6-9:30 p.m. and for rehearsal on April 10 from 9 a.m.-12:30 p.m. A Certificate of Liability naming Broken Arrow Public Schools as an additional insured will be provided prior to the event per Board of Education policy.

RECOMMENDATION: Approve

Motion was made and seconded to approve the rental of Central on Main by the Oklahoma Grand Assembly of the International Order of the Rainbow for Girls on Sunday, April 11, 2010 from 11 a.m.-4 p.m.

ORIGINAL - Motion

Member (Mr. Terry Stover) Moved, Member (Mrs. Cheryl Kelly) seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

41. Discussion, motion, and vote on motion to adopt school calendars for 2010-2011 and 2011-2012 school years. C Green

RECOMMENDATION: Approve

Curtis Green, Executive Director of Administrative Services for BAPS, said Calendar Option C was the preferred choice of parents, staff and patrons who participated in a recent calendar survey by BAPS and is the recommendation from administration. Mrs. Kelly said there should be no changes to the calendar once approved (such as using Presidents’ Day and MLK Day in future years for snow days). Mr. Stover asked about five snow days instead of three snow days for the calendars. Mrs. Kelly liked the idea of five snow days to allow for more planning. Mr. Green said the calendars could reflect five snow days instead of three snow days.

Motion was made and seconded to adopt school calendar option C for the 2010-2011 and 2011-2012 school years as amended with the addition of two more snow days to the calendar making the calendar(s) reflect five snow days instead of three snow days.

ORIGINAL - Motion

42. Discussion, motion, and vote on motion to adopt school calendar for the 2012-2013 school year. C Green

RECOMMENDATION: Approve

Motion was made and seconded to adopt school calendar option C for the 2012-2013 school year as amended with the addition of two more snow days to the calendar making the calendar reflect five snow days instead of three snow days.

ORIGINAL - Motion

Curriculum and Instruction

43. Request approval to modify the eligibility policy as it relates to performance-based classes. Rob Armstrong

RECOMMENDATION: Approve.

Motion was made and seconded to approve the modification of the eligibilty policy as it relates to performance-based classes.

ORIGINAL - Motion

Member (Mrs. Cheryl Kelly) Moved, Member (Mrs. Shari Wilkins) seconded to approve the ORIGINAL motion 'Approve.'. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

44. Report on ARRA Special Education expenditures. Carol Lunn and Carol Gruben

Mrs. Carol Gruben presented the Report on ARRA Special Education expenditures. Mrs. Kelly asked Mrs. Gruben if the state was planning to allow for some flexibility (due to budget constraints) on class sizes and other mandates in special education. Mrs. Gruben said there has been discussion, but so far the state has not lifted any mandates for flexibility purposes due to budget issues.

45. Report on Annual Measurable Achievement Objectives (AMAO). Laura Grisso

Laura Grisso, Title III/English Language Learners (ELL) coordinator for BAPS, said Broken Arrow Public Schools has achieved the Title III Annual Measurable Achievement Objectives (AMAOs) for the 2008-2009 school year. She said the No Child Left Behind Act of 2001 requires that the language and content proficiency of English Language Learners (ELL) be measured annually and that each state set proficiency and progress goals. The district has met the federal and state requirements for Title III AMAOs annually since monitoring began in the 2003-2004 school year. Mrs. Grisso also said since 2004 the BAPS ELL Program has experienced 191% growth in the Limited English Proficient population; 131% growth in the Bilingual population; 48% growth in the Immigrant population. She said approximately 738 students are currently identified as English Language Learners (ELL) in the BAPS district. She said 58 languages and 56 countries are represented across the district as of Feb. 2010.

46. Report on ARRA Title I expenditures. Jan Podpechan

Jan Podpechan, Title I coordinator for BAPS said in accordance with Title I spending guidelines, 90% of the ARRA funds were budgeted for instruction and professional development. Two and half percent was budgeted for testing materials used to identify Title students. The remaining 7.5% goes to required set asides such as homeless, parental involvements, and indirect costs. SDE guidelines require that allowable uses of stimulus funds must be the same as Title I, Part A. The funding formulas that are required for the Title I, Part A application were used for the ARRA application.

Budget and Finance

47. Resolution to authorize the filing of FCC Form 471, Schools and Libraries Universal Service Program Services Ordered and Certification Form for FY 7/1/2010 - 6/30/2011 and authorization of payment of school district's share of services subject to approval of funding and receipt of services. J Plested

RECOMMENDATION: Approve

Motion was made and seconded to approve a resolution to authorize the filing of FCC Form 471, Schools and Libraries Universal Service Program Services Ordered and Certification Form for FY 7/1/2010 - 6/30/2011 and authorization of payment of school district's share of services subject to approval of funding and receipt of services.

ORIGINAL - Motion

48. Treasurer's Reports - D. Dollahon

49. Activity Fund Reports for February - D. Dollahon

50. Discussion, motion, and vote to approve or disapprove Additional Appropriations. - D. Dollahon

The Board of Education approved the Estimate of Needs on September 19, 2009. For the funds presented, there are lapsed appropriations and revenue not known at the time the Estimate of Needs was prepared. By fund, the total amounts are: December 2007B Bond Fund (31) $6,501.42 June 2008A Bond Fund (32) $33,669.07 2009A Bond Fund (33) $35,775.82 November 2004B Bond Fund (35) $1,865.00 April 2005A Bond Fund (36) $50.00 December 2005B Bond Fund (37) $356.72 May 2006 Bond Fund (38) $13.08 March 2007A Bond Fund (39) $505.00 Gift Fund (81) $6,409.26.

RECOMMENDATION: That the Board of Education adopt a motion to approve submission of requests for additional appropriations as presented.

Motion was made and seconded to approve the additional appropriations as presented.

ORIGINAL - Motion

Member (Mr. Terry Stover) Moved, Member (Mrs. Cheryl Kelly) seconded to approve the ORIGINAL motion 'That the Board of Education adopt a motion to approve submission of requests for additional appropriations as presented.' Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

51. Discussion, motion, and vote to approve or disapprove deposit of interest earnings from the bond funds into the General Fund - D. Dollahon

Oklahoma Law states “The income received on an investment may be placed in the fund from which the investment was made, the general fund, the building fund, or the sinking fund.” (70-5-115) It is recommended that the Board of Education designate the interest earnings from investments in the bond funds be deposited into the school district General Fund.

RECOMMENDATION: Approval

Motion was made and seconded to approve the deposit of interest earnings from the bond funds into the General Fund.

ORIGINAL - Motion Member (Mrs. Shari Wilkins) Moved, Member (Mrs. Cheryl Kelly) seconded to approve the ORIGINAL motion 'Approval'. Upon a roll call vote being taken, the vote was: Yes: 3 No: 0 Abstain: 1. The motion 3-0-1

Yes: Mrs. Cheryl Kelly, Mrs. Shari Wilkins, Mrs. Sharon Whelpley No: 0 Abstained: Mr. Terry Stover

52. Monthly Financial Reports - A Wade

Mrs. Donna Dollahon, Treasurer, presented reports to the Board in Mrs. Wade's absence.

New Business

53. Consideration of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting.

None.

Executive Session

54. Discussion, motion and vote on motion to go into executive session pursuant to Title 25 OKLA STAT., Section 307(B)(1) to discuss the employment, including salary, benefits, duties and responsibilities and contract of employment of Jarod Mendenhall.

RECOMMENDATION: Approve

At 7:39 p.m. a motion was made and seconded to enter into executive session pursuant to Title 25 OKLA STAT., Section 307(B)(1) to discuss the employment, including salary, benefits, duties and responsibilities and contract of employment of Jarod Mendenhall.

ORIGINAL - Motion

Member (Mr. Terry Stover) Moved, Member (Mrs. Cheryl Kelly) seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

Return to Open Session

55. Vote to acknowledge that the Board has returned to open session and to acknowledge the board clerk's statement of the minutes of the executive session

RECOMMENDATION: Approve

At 7:57 p.m. a motion was made and seconded to return to open session and to acknowledge the board clerk's statement of the executive session; " At 7:39 p.m. the Board of Education entered into executive session pursuant to Title 25 OKLA STAT., Section 307(B)(1) to discuss the employment, including salary, benefits, duties and responsibilities and contract of employment of Jarod Mendenhall. The Board of Education returned to Open Session at 7:57 p.m. This constitutes the minutes to the executive session.

ORIGINAL - Motion

56. Discussion and vote on a motion to approve or disapprove an employment contract with Jarod Mendenhall for him to serve as the District's superintendent commencing July 1, 2010 and if approved to authorize its execution by the board president.

RECOMMENDATION: Approve

Motion was made and seconded to approve an employment contract with Jarod Mendenhall for him to serve as the District's superintendent commencing July 1, 2010, and to authorize its execution by the board president.

ORIGINAL - Motion

Member (Mr. Terry Stover) Moved, Member (Mrs. Cheryl Kelly) seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

57. Discussion and vote on a motion to approve or disapprove a consulting contract with Jarod Mendenhall for the purpose of planning and transition of superintendent duties with such contract to begin May 24, 2010, and end on June 30, 2010 and to authorize its execution by the board president.

RECOMMENDATION: Approve

Motion was made and seconded to approve a consulting contract with Jarod Mendenhall for the purpose of planning and transition of superintendent duties with such contract to begin May 24, 2010, and end on June 30 ,2010 and if approved to authorize its execution by the board president.

ORIGINAL - Motion

Member (Mrs. Cheryl Kelly) Moved, Member (Mr. Terry Stover) seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0

Adjourn

58. Adjournment

RECOMMENDATION: Approve

At 7:59 p.m. a motion was made and seconded to adjourn the meeting.

ORIGINAL - Motion

Member (Mr. Terry Stover) Moved, Member (Mrs. Cheryl Kelly) seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Yes: 4 No: 0. The motion CARRIED. 4 - 0